Spring and summer are often enjoyed by gathering families and friends together. The next time you have to plan a potluck event it is important to be organized. Use these potluck event organization ideas to help you have a successful meal.
Plan when the potluck event will be. Schedule a specific time for the event to begin so everyone is present with their food before the meal begins. It is also a good idea to have a specific time for the event to end. Do everything within your power to ensure the meal begins when you said it would.
Make a menu for the main part of the meal. Ask a few people you know will be there to provide specific side dishes. Then make a list of who is bringing other dishes. Depending upon the reason for the potluck, you may have people coming from long distances. It would help to know who is planning to attend and what dish they will provide. If there are too many bowls of potato salad, you might want to ask someone to bring another dish.
Provide the entrée for the potluck. This will ensure that the entrée will be available for the potluck. To be sure, because emergencies can happen, you may want to ask someone else to bring an entrée as well.
It is always a good idea to plan to take more than one item to a potluck. Prepare a tossed salad or pick up a pie or two to be on the safe side. You will want to choose extra items you and your family will eat the following week in case everyone brings what they said they would.
Instead of planning a complete meal for the potluck, why not plan a desserts and coffee event? There are no hard and fast rules about what a potluck must consist of. This type of potluck will allow for people arriving late. It won’t matter if they arrive half-hour late with a new pie. Everyone will simply have something else to try.
Keep the potluck informal and fun. Most people don’t want to feel uncomfortable at potlucks. To keep things light, place disposable cameras around on the tables so everyone can take pictures. Plan to have the film developed for those who don’t have access to the internet or have the pictures stored on a CD so you can send digital photos through email.
Ask the guests to write down the recipe for their dish on enough recipe cards and have a recipe card swap. There may be someone in the family who always brings a specific dish everyone loves. Put the recipes near the dish so people will know what they are eating. Each person can take a recipe card or you can get the recipes and put together a potluck cookbook.
Planning a potluck event can be time consuming and frustrating. Once the event is over, however, you will soon forget any problems or frustrations. You may even hear yourself offering to organize the event next year.